The Secret To Running A Successful Project

The Secret To Running A Successful Project



Looking back, I have spent eight years working with organizations as a staff. I have spent almost all of that eight years in an I.T firm. In the course of that eight years, I have seen many I.T projects failed and I was rather helpless. In this article, I will talk briefly about the reasons why those I.T projects failed and I will also talk about some of the secrets to running a successful project. Although I have learned those tricks in the course of my career in I.T firms, I want to assure you that the trick can work for any industry.


What is a project?

A project can be seen as a temporary endeavour that creates a unique product, service or result. One thing about a project that you should know is that it has a beginning and an end and it is also different from what you do on a day to day basis. Let’s say for example you are working as a Confidential Secretary in an IT firm and your boss wants you to organize a cocktail party for some new interns that are definitely a project.


I need to also say that the end of a project is reached when the objective of the project is achieved or the output of that project is no longer needed. You need to understand that it is not all projects that have a beginning that must have an end. The initiators of a project can decide to bring it to an end when they feel that the objective of that project is no longer needed.


In addition, projects will always require resources in order to execute the project. It is possible that the resources needed to achieve the project are available within the organization. You might also need to look for resources beyond the organization. In that case, you can network with colleagues, friends and other people outside the organization in order to achieve project objectives.


In addition, project varies from one project to another in terms of budget and other resources that are needed to achieve the objective of the project. That means the time it will take to build a 10km road is not the same time that it will take to construct another road that is up to 100kilometre.


Having discussed what a project is, let me now talk about secrets to running a successful project….


#1 Planning

One of the main reasons why a project fails is due to lack of planning. There are some professionals out there that feel that what they are about to do is their own area and they failed to plan the project. Even if you are not going to plan at all you need to consider the budget of the project as well as alternative analysis for the project. You should not pick a particular technology without considering the implication of that technology. You need to plan very well if you want a successful project.



#2 Stakeholder management

No matter how good you are, you need to know how to manage project stakeholders. Your stakeholders are individuals that is interested in your project and they will be affected by the outcome of your project. If you failed to manage a project and satisfy the interest of your stakeholders, you will never be successful with your project.


Also, you need to understand that it is not possible to identify all your project stakeholders at one. You will continue to identify critical stakeholders through your existing stakeholders.  The more you identify stakeholders you need to add them to your stakeholder register.


#3 Requirement gathering

Another major area that you need to consider when it comes to running a successful project is the aspect of requirement gathering. There is a need for you to know all that is required of you in order for your project to be successful. You need to keep this list close to your heart when you are running your project. These requirements supposed to form the scope of your project. If you have your requirements in place but they are not satisfying to your project stakeholders, then you do not have a successful project.


#4 Budgeting

When it comes to running a successful project, you need to be sure that you have the required capital to run the project successfully. You should liaise with your project stakeholder and ascertain what each individual and team will need to fulfil their own part of the project. If you do not have the required capital and you do not have any hope of raising the required funds, you should not embark on the project in the first place.



Action Point

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