Understanding Project Management Processes For Projects
In my previous articles, I have talked about some of the best practices when it comes to Project and Program Management. I have also discovered some of the reasons why you need to manage your project effectively in order to achieve your desired goals. In this article, I want to look at some of the facts that you need to know about project management processes for projects. Follow me as we are going to look at that together in this article.
Project management processes are a sequence of activities designed to bring about a specific result in response to a business need. If you have a task to perform or objectives to achieve. There is some sequences of activities that you need to perform in order to achieve your desired goals. Those activities are normally referred to as project management processes. They are series of activities that underlies the effective practice of project management. They are what Project Management Institute as a body expect you to do in order to have a successful project.
All you need to know that some of the processes are grouped together and they are referred to as project management process groups. They are group based on the characteristics that these processes have in common. Some of these processes that I am referring to here include Initiating, Planning, Executing, Monitoring and Controlling as well as Closing the project.
Also, please note that project management processes can produce deliverables such as software interface specification or building’s foundation. Also, just like I said in my previous article, the delivery of a particular deliverable will serve as an input into the next phase of the project. It is clear that every deliverable also has what is called entry and exit criteria. If the exit condition for a phase of the project has not been met, it will be difficult for the project to move to the next phase.
Now the process groups…
The initiating phase otherwise known as the pre-project setup process is the first phase of the project. This is where the overall objectives of the project are conceptualized and requirements are gathered for the entire project. Some of the processes that we have under the initiating phase of the project include: defining the need for a new project or the new phase of an existing project, validating the project, preparing a project charter and obtaining approval for the project charter to move forward.
Planning processes are used to create the project scope, define objectives and develop a strategy to accomplish the work in the project or phase. The planning phase allows you to see through the project and predict some of the challenges that you are likely to face. This will allow you to plan how you are going to navigate through some of the challenges as well.
The executing process groups involve carrying out the work mentioned in the project management plan in order to meet the project specification. This is when the actual work planned for the projects are been carried out. At this phase of the project, it is expected that all resources earmarked for the project are fully on ground.
#4 Monitoring & Controlling
Monitoring and controlling as part of project management process groups include regular monitoring of project performance and tracking progress made in the project or phase. They also include changes that are to be made to the plan when required and corrective actions to be taken in order to bring your project back on track.
Closing processes involves finalizing the project activities, handing off the project or phase output, gaining formal acceptance, tying up administrative and contractual loose ends, and finally closing the project or phase for the project.